▦ AdminWork 》Leave > Setup Leave Type

KROWME comes with a preset list of leave types that exist within the employment act. However, you are free to edit the entitlement days, eligibility rules, brought forward policy within each leave type.

To edit any of the properties, simply click on the code where you can edit the respective leave type details. If you wish to create a new leave type, click on "+ New Leave Type" and fill in the details.

Basic Setup

Show and manage leave balances in

- Leave balances will be displayed in days by default

Require to upload supporting document?

- Tick if the leave requires attachment for leave application

Mandatory to give reason when apply leave?

- Tick if the leave requires reason for leave application

Entitlement Rules

Enable entitlement rules?

- Tick to allow entry of entitlement days & update of entitlement settings

Shall the leave be credited during year-end process?

- Whether to allow generation of leave entitlement during the year-end leave periodic process

Does the years of service determine the entitlement?

• Fixed
  - Employees are entitled the same amount of leaves every year
• Incremental
  - Employees are entitled the respective amount of leaves based on their employment year since joined

Calculation Method (By Calendar)

- Leave days are credited based on calendar year cycle (January to December). Entitlement of 14 days is credited during the year-end December closing process.

How is leave entitlement credited?

• Entitlement Upfront
  - Leave entitlement is given at the beginning of the year based on mode selected, either by full year or half yearly basic
• Equal Distribution
  - Leave entitlement is equally computed for 12 months

Prorate Method & Cut-Off Day

- Prorate Method will always be set to by month. Cut-Off Day refers to the latest date that employees can join in the month, to have their leave entitlement start from the month itself.

For example, if the Cut-Off Day is set to 15, this means that an employee who joins on 14th January, will receive the full year entitlement.

But if an employee joins on the 20th January, then their entitlement will be prorated to 11 months (leave entitlement starts from February).

Accrual Plan Available?

- If your company allows for employees to bring forward the year end leave balance to the new year

Application & Eligibility

When is an employee eligible to apply this leave type

• After Probationary Period
  - Confirmed staff are allowed to take leaves
  
• After Year Completed
  - Employees must complete stated number of years (under 'Eligible Period') to qualify for applying this leave
• After Months Completed
  - Employees must complete stated number of months (under 'Eligible Period') to qualify for applying this leave
• Effective From Date Of Employment
  - Employee is allowed to take leave from the first day of working

Gender

- Select the gender allowed to apply this specific leave type if necessary, else select "All"

Can resignee apply this leave?

- Tick if allow resigning employee to apply leave

Allow apply leave in advance?

- Tick if future date can be selected when applying leave

Allow leave be taken first before apply?
- Tick if allowed to apply backdated leave

Allow leave not earned to be taken?
- Tick if future leave entitlement can be used when applying leave

Allow to apply when leave balance is ≤ 0?
- Tick if allow employee to have negative leave balance

Allow to apply ½ leave?
- Tick if employee can apply half-day absence for this leave type

Are public holidays/rest days included when calculating the number of day(s) taken?
- Tick to count days taken on rest days or public holidays